A quotation for the work will be provided by the Editor on consultation with the Author and after evaluation of representative sample materials. This quotation is valid for 14 days if the parameters of the service do not change. After this date, the Editor reserves the right to revise the quotation.
If the Author extends the word count of the job or requests additional services, a revised quotation and job-completion date will be negotiated. If the word count of the manuscript supplied by the Author to the Editor at each editorial stage deviates by:
from the original word count quoted above, the Editor reserves the right to revisit the cost of each editorial stage. The cost can both go up and down.
Invoices are sent on signature of contract, start date of project and on completion of the editorial project unless otherwise agreed.
Payment terms are based on my current 14-day payment period (7-day for deposits). Invoices sent separately.
Late payment (BC/International): interest at 12% per annum (simple), accruing daily, plus reasonable recovery costs permitted by law.
The Editor understands and will exercise her statutory right to interest and compensation for debt-recovery costs under the late payment legislation if she is not paid according to agreed credit terms.
Please note that if, on receipt of the project to be worked on (or at an early stage in the editorial process), it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief or from the sample supplied, the Editor may renegotiate the fee and/or the deadline, or decline to carry out the work.
Author will reimburse Editor for direct expenses incurred in fulfilling this Agreement, including, but not limited to, photocopying, printouts, inputting, couriers, and postage. Editor will not incur any expenses without Author’s express written permission.
I treat your materials as confidential and use them solely to perform the services. I will not share your manuscript with third parties without consent, except trusted processors necessary to deliver the service (eg hosting, email, payment) — see my Privacy Policy for details. I comply with applicable privacy laws (eg BC PIPA; for UK clients, UK GDPR / DPA 2018). This clause replaces any reference to the Data Protection Act 1998.
No guarantees are made as to the salability or marketability of the edited manuscript and editorial materials. No guarantees are also made as to the acceptance of the edited manuscript by an agency or an offer of publication from a publisher. Nor is there a guarantee that the manuscript will be completely error-free, though all efforts will be made to make it so.
Unless a co-writing/co-authorship arrangement is made in writing, all royalties and monies gained by the sale of the book will be the sole property of the Author.
Because the Editor does not get final sign off of the final document, and so cannot attest to the contents of the published manuscript, the Author agrees to hold the Editor harmless from and against all claims, liabilities and expenses arising out of any potential or actual copyright or trademark misappropriation or infringement or libel cases claimed against them.
Please raise any issues within 10 business days of delivery; I’ll make reasonable corrections that fall within the agreed scope. Further work may be quoted separately.
Final approval of the work is indicated by payment of the final invoice.
Nothing in these terms limits liability for fraud or death/personal injury caused by negligence.
I am not liable for indirect or consequential loss, loss of profits, or loss of opportunity.
My total aggregate liability arising out of a project is limited to the fees paid for that project (or, if you prefer, fees paid in the 6 months preceding the claim).
Once the contract is signed, the Author and Editor may terminate this Agreement in the event of material change of circumstance with 14 days’ notice sent in writing to the other party at the address(es) provided (email is fine) free of charge (unless the project start date is within 14 days of the signature of the contract, request of the cancellation, or work has already begun). If the Author terminates the agreement after the agreed start date, the Author will pay the Editor for work done up to the date of termination; if the value of the work done is less than the agreed deposit or work has not yet commenced and the agreement is within 14 days of the arranged start date, the Editor will retain the entirety of the deposit as a minimum as a termination fee. If the Editor terminates the agreement at any time, the Author will pay the Editor for work done up to the date of termination if work has commenced, which may be less than the value of the deposit (but may also be more dependent on the percentage of work completed).
In the unlikely event that the Author is affected by extraordinary or difficult circumstances that cause cancellation or delay outside of this time (e.g. family crisis, illness, bereavement), the Author should contact me to discuss the terms of the cancellation policy. The Editor aims to be fair and helpful at all times and will try to work out a solution that is best for both parties, however if the original slot is missed, or the author does not respond in a timely manner, the Editor will only be able to offer their next available slot, which could be vastly different to the original specified. If the Editor and Author are unable to find a new timeslot, or the Author has not responded to the Editor’s chase for the promised material from a week before to any time after the start of the collaboration, the Editor holds the right to retain the deposit as a termination fee and cancel the slot. Likewise, if the Editor is touched by extraordinary or difficult circumstances that cause cancellation or delay (e.g. family crisis, illness, bereavement), the Editor will contact the Author in writing at the earliest opportunity and do their best to renegotiate the time frame of the project or find an alternative supplier of proofreading/editing services.
These terms are governed by the laws of British Columbia, Canada, and the courts of British Columbia have exclusive jurisdiction.
From time to time, links to external websites may be shared on this website. We can’t be held responsible for any material contained on those external websites and we don’t accept any liability in connection with any information or services they provide. We can’t guarantee that these links will work all of the time and we have no control over the availability of the linked pages and don’t necessarily endorse the views or decisions in them.
At Rebecca Millar Editorial, I’m committed to transparency, ethical practice, and respectful collaboration in every editorial engagement. This page outlines how artificial intelligence (AI) tools are used both in my business, and where relevant, by authors.
Rebecca Millar Editorial does not use generative AI tools (such as ChatGPT, Claude, or Sudowrite or similar platforms) to write, rewrite, summarise, or otherwise alter client manuscripts. No client material is uploaded to cloud-based generative AI services at any stage of the editorial process.
All editorial work – whether developmental feedback, editorial assessment, copyediting, or proofreading – is completed personally by the Editor. Where automated tools are used, they are limited to offline software (e.g. the desktop versions of ProWritingAid or PerfectIt) and are applied only after a full manual review has been completed. These tools are used solely to flag potential issues such as typographical errors or stylistic inconsistencies and do not substitute for editorial judgment.
On occasion, manuscript analysis tools – such as Fictionary or ProWritingAid’s structural reporting features – may be used to support developmental assessments. These are employed only after an independent editorial evaluation has taken place and are treated as supplementary data. Their use does not replace or override human insight, which remains the foundation of all editorial feedback provided.
Administrative, organisational, and marketing functions within the business may involve the use of AI-supported tools – for example, for calendar management, content planning, or the organisation of notes taken during the editorial process. These may include reading observations, structural impressions, or feedback points written by the Editor to support report writing or client communication. These tools are used solely to support business operations and no manuscripts or recognisable story elements are fed into any of these online AI tools. Where applicable, such tools are used under paid accounts with privacy settings enabled to prevent data retention or the use of submitted content for AI training purposes.
As the publishing landscape evolves, many agents, publishers, and competitions are asking authors to disclose whether AI tools were used in the creation of a manuscript. To stay in line with these emerging expectations, I now ask all clients to complete a simple AI Use Declaration when requesting a quote or signing a contract.
This is not a judgment or a barrier to working together. I simply ask for transparency, particularly for projects intended for traditional publication, where clarity around authorship is essential.
Please disclose if you’ve used tools like:
Disclosure of AI use does not automatically affect the service I provide. In most cases, it simply helps me:
I recognise that some writers may use AI tools for accessibility or support reasons – for example, where physical limitations or neurodivergence make drafting by hand or dictation difficult. In such cases, I’m always open to a conversation about how the tools were used and whether the manuscript still reflects the author’s voice and creative intent.
However, I reserve the right to decline or withdraw from projects that are:
These cases are rare, and I will always aim to discuss concerns with you directly before making a decision.
Undisclosed use of AI may result in cancellation, as stated in my editorial contract (Section 6). If you’re unsure whether your use of AI falls under this policy, I encourage you to ask — open conversation is always welcome.
